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CarsKeep
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Specialized ERP for Heavy Trucks & Commercial Fleets

Heavy-Duty Truck Repair Shop Software: Commercial Fleet Work Orders & Axle Inspections

CarsKeep for heavy-duty truck repair facilities and commercial fleet centers streamlines high-tonnage vehicle workflows: unified work orders for tractor-trailer combinations with separate SAF, BPW, and ROR axle inspection matrices, core exchange return deposit accounting for remanufactured turbos and brake calipers, staged FIFO parts depletion during multi-day rebuilds, and automated batch B2B invoicing with VAT generated in 30 seconds.

✓ No credit card required ✓ 15-minute launch ✓ 24/7 support
30 sec
batch fleet VAT invoice generation
0%
parts loss during multi-day rebuilds
100%
core exchange deposit returns recovered
+26%
heavy drive-through workbay turnaround

Problems this module solves

#1

Separate tractor and trailer tickets delay corporate fleet payouts

Advisors open separate repair orders for the tractor and trailer. Fleet accounting departments reject split bills, demanding consolidated statements.

Решение CarsKeep

Single 'Road Train' entity in CarsKeep: clear line-item breakdown by tractor and trailer axles in one repair order, with one consolidated VAT invoice.

#2

Lost spare parts during multi-day heavy engine and transmission overhauls

Heavy gearbox or diesel rebuilds take 7 to 12 days. Parts leave the stockroom in piecemeal batches without documentation, skewing real job profitability.

Решение CarsKeep

Staged warehouse reservations matched to repair phases. Technicians sign off on parts as each rebuild stage advances, maintaining real-time job costing.

#3

Forfeited Core Deposits on remanufactured components

Remanufactured WABCO compressors or turbos carry $200 core deposits. Old cores sit unreturned on shop shelves, bleeding thousands in unrecovered vendor deposits.

Решение CarsKeep

Dedicated Core Exchange tracker: logs core deposit values automatically, flags technician core turn-ins, and creates return shipping manifests.

#4

Catastrophic wheel detachment liability on high-speed highways

Technicians torque wheel nuts by guesswork; a dual-wheel assembly comes off at 60 mph carrying 20 tons of freight, triggering multi-million dollar lawsuits.

Решение CarsKeep

Mandatory torque protocol: technicians log torque wrench calibration photos (600–700 N·m) directly into the digital release certificate before vehicle handoff.

How it works in practice

1

Tractor-Trailer Intake & Axle DVI

Inspect combination vehicle, record SAF/BPW brake lining thickness, air springs, and kingpin play with photo proof.

2

Multi-Day Rebuild & Staged FIFO

Teardown heavy aggregates, issue parts stage-by-stage using FIFO valuation, and tag remanufactured cores.

3

Safety Torque Protocol Sign-Off

Verify wheel fastener torque at 600–700 N·m with required calibrated torque wrench photo capture.

4

Fleet Manager Approval & VAT Invoicing

Obtain instant digital approval from fleet managers and export itemized B2B tax invoices in 30 seconds.

Specialized Operations Software for Commercial Truck & Heavy Equipment Repair Shops

Servicing heavy commercial trucks, tractor-trailers, and construction machinery differs fundamentally from passenger vehicle service. Long overhaul cycles, articulated combinations, specialized SAF/BPW/ROR axle configurations, core deposit handling, and commercial fleet net-30 terms demand industrial-grade management software.

CarsKeep Truck unites drive-through heavy bay scheduling, digital axle inspection sheets, and instantaneous corporate fleet billing into one platform.

Core Capabilities Built for Heavy Duty Truck Service:

  1. Articulated Combination Work Orders (Tractor + Semi-Trailer):
    Track parts and labor distinctly across the prime mover and trailer with axle serial tracking while generating one consolidated B2B tax invoice.

  2. Digital Axle Brake & Suspension Inspection Matrix:
    Record friction lining thickness, brake disc runout, airbag pressures, and kingpin tolerances across all 2 to 6 axles from mobile devices.

  3. Core Exchange Return Deposit Management:
    Track core deposit surcharges on remanufactured turbos, steering gears, and air compressors, ensuring 100% recovery of supplier refunds.

  4. Calibrated Wheel Nut Torque Protocol:
    Mandatory photo documentation of calibrated torque wrench readings (600–700 N·m), creating legally defensible proof of safety compliance before departure.

  5. Roadside Mobile Assistance Fleet App:
    Dispatch field emergency repair teams with mobile GPS coordinates, on-site diagnostics, parts issue from mobile van inventory, and immediate cashless invoice settlement.

Frequently Asked Questions

Can a single repair order support different labor rates for tractor and trailer operations? ▼

Yes. CarsKeep allows assigning distinct labor rate schedules per work package: for example, complex diesel Common Rail diagnostics at $40/hour and routine trailer mechanical work at $28/hour within the same consolidated repair order.

How does CarsKeep enforce spending caps agreed with transport companies? ▼

In the fleet contract profile, you set pre-approved expenditure ceilings. If work order totals exceed the limit, CarsKeep automatically requests digital authorization from the fleet manager and restricts vehicle gate release until signed.

Is multi-currency billing supported for international cross-border carriers (TIR)? ▼

Yes. For transit freight carriers operating across international borders, invoices can be rendered in local currency, USD, or EUR using central bank exchange rates at work order closing.

Ready to digitize your auto shop in 15 minutes?

Try all CarsKeep features free for 14 days without binding a credit card.