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CarsKeep
🌐 en
B2B Fleet Maintenance & Service Management Platform

Commercial Fleet Maintenance & Service Management Platform with B2B Portal

CarsKeep for Fleet Service is a cloud ERP system engineered for auto repair shops servicing commercial fleets, delivery couriers, taxi operators, and carsharing companies. The platform automates corporate account management: large-scale vehicle registries, digital spending caps, predictive maintenance interval alerts, and 1-click batch monthly invoice generation with VAT, eliminating corporate billing disputes.

✓ No credit card required ✓ 15-minute launch ✓ 24/7 support
< 5 min
month-end fleet invoicing
0%
disputed corporate line items
5-7 days
average invoice payment turnaround
350+ fleet
vehicles handled without extra staff

Problems this module solves

#1

Accounting nightmares at the end of each billing month

Shop bookkeepers spend days manually compiling paper tickets for 50 commercial vehicles into Excel spreadsheets, arguing over line-item discrepancies.

Решение CarsKeep

1-click automated batch billing engine. Generate an itemized corporate fleet invoice, vehicle ledger, and VAT statement in under 60 seconds.

#2

Corporate executives refusing unauthorized driver repair charges

Drivers stop by for oil changes and ask for wiper blades or premium accessories. At month-end, the fleet director scratches charges from the bill.

Решение CarsKeep

Automated digital spending caps. Work orders exceeding agreed thresholds (e.g. $100) dispatch a mobile approval link to the fleet manager before work starts.

#3

Commercial fleet downtime from unmonitored maintenance schedules

Drivers overlook mileage milestones; an engine seizes mid-route, causing severe delivery penalties for the corporate client.

Решение CarsKeep

Predictive fleet mileage tracking. Fleet managers receive automated schedule alerts detailing which vehicles are due for brake and fluid service next week.

#4

Billing mistakes with custom corporate labor rates and discounts

Front desk staff mistakenly charge full retail labor rates instead of negotiated contract rates with a 15% fleet discount, damaging the B2B relationship.

Решение CarsKeep

Contract-specific price matrices: Selecting the corporate account automatically applies approved labor rates, fixed-price menus, and payment terms.

How it works in practice

1

Batch Fleet Import

Upload customer fleet rosters directly from Excel with license plates, VINs, assigned drivers, and custom spending caps.

2

Plate-Triggered Check-In

Typing in the license plate instantly pulls up the corporate contract, negotiated labor rates, and tax parameters.

3

Digital Spending Cap Control

Estimates exceeding thresholds trigger an instant SMS/WhatsApp link for the fleet director to authorize within 20 seconds.

4

1-Click Monthly Invoicing

On the final day of the month, generate itemized batch statements, consolidated work order summaries, and official VAT tax invoices.

Cloud ERP Platform Engineered for Commercial Fleet Maintenance & B2B Accounts

Corporate fleet maintenance contracts offer consistent repair volume, predictable cash flow, and high recurring revenue. However, managing dozens of corporate accounts with hundreds of commercial vans, taxis, and utility vehicles entails an overwhelming administrative burden.

CarsKeep Fleet transforms corporate fleet maintenance into an automated B2B assembly line, from bulk Excel fleet onboarding to batch month-end billing in under 60 seconds.

Key Capabilities Built for Fleet Service Providers:

  1. Dedicated B2B Fleet Portal & Remote Approvals:
    Provide fleet managers with real-time visibility into all vehicles currently on lifts, completed service history, and instant mobile estimate approvals.

  2. Automated Batch Invoicing & Period Statements:
    Eliminate manual spreadsheet consolidation. Consolidate hundreds of monthly repair orders into a single reconciled invoice with itemized mileage and plate numbers.

  3. Contract-Specific Pricing Matrices:
    Configure unique labor rates, parts markups, and inspection packages per corporate contract, applied automatically at vehicle intake.

  4. Predictive Fleet PM Scheduling:
    Analyze daily utilization and mileage accumulation to forecast upcoming fluid, filter, and brake replacements before breakdowns occur.

  5. Accounts Receivable Aging & Credit Limits:
    Enforce payment terms (Net 15, Net 30) with automated credit ceilings to prevent uncollectible receivables while scaling corporate partnerships.

Frequently Asked Questions

How does the corporate fleet manager authorize repairs remotely? ▼

Fleet coordinators do not need to visit the shop or install complex software. Whenever an estimate exceeds the agreed spending limit, they receive a secure WhatsApp link with itemized line items and DVI inspection photos, approving work with one tap from their phone.

Can we invoice different corporate accounts with and without VAT? ▼

Yes. Each counterparty profile stores specific tax credentials. CarsKeep automatically computes applicable VAT rates (18% AZ, 12% KZ, 12% UZ, 20% TR/EU) or outputs tax-exempt invoices according to local regulations.

How do we import a corporate fleet if they have over 200 vehicles? ▼

The built-in batch import wizard imports Excel or CSV rosters with plate, make, model, VIN, and driver details in under 30 seconds.

Does the platform support net-30 deferred payment terms? ▼

Yes. You can assign custom payment terms (e.g. Net 15, Net 30, or Net 45 business days) and maximum credit limits per fleet client, with automated warnings when clients approach their ceiling.

Ready to digitize your auto shop in 15 minutes?

Try all CarsKeep features free for 14 days without binding a credit card.