Run Your Auto Repair Shop from Your Phone: boost ARO by 30% with transparent bay tracking
Visual bay Kanban, 30-sec digital DVI inspections, FIFO parts inventory, and 1-tap WhatsApp estimate approvals.
TOYOTA CAMRY 2.5 AT
Brake discs & pads replacement
Estimate approval request sent to client
Approve in 1 clickAVERAGE REPAIR ORDER (ARO)
Car owners approve 84% of recommended repairs when viewing macro photos in WhatsApp instead of vague phone calls.
IDLE BAY NO-SHOW DROP
Automated 24-hour WhatsApp reminders with 1-click confirmation and GPS navigation eliminate forgotten appointments.
MONTH-END PAYROLL CLOSING
Instant piece-rate and flat-rate technician commission calculations. Zero disputes or calculator spreadsheets.
ZERO PRE-EXISTING SCRATCH CLAIMS
30-second digital walkaround check-in with high-resolution damage photos and customer digital signature.
Test-Drive Key CarsKeep Modules Right Now
Zero-install interactive sandbox: drag repair orders on the Kanban board, approve an estimate on the customer phone, or monitor the shop as Director.
Interactive Bay Capacity Dispatcher
Приёмка и Осмотр
2Первичная диагностика и DVI
TOYOTA CAMRY 2.5 AT
HYUNDAI SOLARIS 1.6 AT
В работе на подъемнике
2Слесарный и агрегатный ремонт
BMW 530D XDRIVE (G30)
KIA SPORTAGE 2.0 AWD
Согласование / Запчасти
1WhatsApp смета и склад
MERCEDES-BENZ E200 (W213)
Готов к выдаче
1ОТК пройден, ожидает оплаты
AUDI Q7 3.0 TDI QUATTRO
Experience the Difference: A Typical Shop Day vs A Day with CarsKeep OS
Contrast the traditional chaos of paper work orders, relentless phone calls, and payroll arguments with a transparent digital ecosystem where every step is visible to tech, director, and customer.
1. Inbound calls from anxious car owners
-80% phone interruptions • +4 cars served/dayPhone rings every 12 minutes: "Is my car ready yet?". Advisor abandons front counter, walks across shop floor, interrupts mechanic. Wasting up to 2.5 hours every single day.
Customer automatically receives a secure WhatsApp tracker link upon vehicle check-in. They track progress live like Uber: "Inspection Done ➔ Parts Staged ➔ On Lift #3".
2. Upselling hidden defects & extra repairs
+32% average repair order (ARO)Car is lifted — torn CV boot and seized caliper found. Advisor calls customer, trying to explain over phone. Customer suspects upsell: "Just do the oil, leave the rest." ARO lost.
Tech captures high-res macro photos directly on smartphone at the lift. Customer gets interactive estimate in WhatsApp and taps [Approve] within 3 minutes.
3. Pre-existing scratch & dent disputes at pickup
$0 damage compensation claimsRushed intake on a dirty car. At pickup, customer accuses shop: "That quarter panel dent was not there before!". Owner forced to pay body shop out of pocket to avoid litigation.
Interactive 3D vehicle intake inspection in 30 seconds. Advisor taps 3D body map, tags scratches with photos. Customer signs with finger on screen. 100% legal protection.
4. End-of-month piece-rate mechanic payroll
< 5 minutes to close month • 0 disputesThree sleepless nights sorting paper job sheets, spreadsheets, and calculators. Advance calculation errors. Technicians suspect underpayment, fueling hostility and shop turnover.
Real-time automated payroll. The moment an order closes, the platform calculates tech payout per individual rate (% of labor, flat-rate hours, part markup bonuses). Techs verify via phone.
5. Parts inventory tracking & missing stock
0% inventory discrepancies • -25% locked capitalSpreadsheet claims 2 brake pad sets in stock, but shelf is empty — tech grabbed them yesterday without logging. Job delayed, bay blocked, courier rushed with 40% emergency markup.
FIFO batch inventory with bin-level address tracking. Parts reserved automatically per VIN and deducted upon installation. System auto-reorders safety stock before running out.
6. Off-the-books side work in shop bays
+15–20% captured real shop revenueMechanic tells customer: "Come after hours, I will swap your brakes for $30 cash." Shop pays for electricity, hoist wear, and insurance, while profit lands in mechanic pocket.
Bay Kanban tracks vehicle occupancy per camera or QR scan. Any car present in a service bay without an active authorized work order triggers red visual alerts on owner screen.
7. Customer database stolen by departing staff
100% proprietary shop client protectionService advisor saved customer phone numbers in personal contacts. Following a dispute, advisor quits, takes clientele contacts, and solicits them to the competitor down the street.
Customer database secured in encrypted cloud with granular role-based access. Staff only view contacts for current active jobs. Bulk export is locked behind owner 2FA.
8. Lost repeat maintenance visits
+40% repeat service visit retentionOil changed, customer leaves, forgotten. 8 months later timing belt is due, but shop never followed up. Customer heads to local quick-lube franchise after seeing general ads.
Predictive algorithm analyzes mileage accumulation per vehicle. 10 days before scheduled service, CarsKeep sends a courteous personalized WhatsApp reminder with instant booking.
9. Unbilled shop supplies & consumables
+$400–$800 recovered monthly profitEvery repair uses brake cleaner cans, shop rags, anti-seize paste, and zip ties. Never billed on work order because "it is just small change". Adds up to $400–$600 monthly shop loss.
Bundled labor kits: adding "Front Brake Rotor Replacement" automatically includes standard consumable allowance and cleaning supplies at approved shop cost.
10. Register discrepancies & unauthorized discounts
0 cash drawer discrepancies • 100% auditabilityAdvisor gives verbal discount to acquaintance, pockets difference, and cancels order transaction retroactively. Cash drawer comes short at night with untraceable blame.
Ledger Lock audit trail. Any price override, discount, or line removal requires supervisor PIN approval and is permanently timestamped. Closed cash shifts are cryptographically sealed.
«Before (Legacy paper & spreadsheets): I arrived at 8 AM and left at 10 PM, yet never knew where the profits vanished. Revenue looked good at $30,000, but bank balance was empty: wrong parts ordered, stock overfilled, mechanics demanding advances, customers disputing deadlines.
Now (with CarsKeep): I run the shop right from my phone, even on vacation. I see real-time bay utilization across all 6 lifts, daily net margin, and register balance. Technicians track their own flat-rate hours, and customers leave glowing WhatsApp reviews after every repair.»
8 Specialized Modules: Complete Shop Management on One Single Screen
From initial customer contact and smartphone VIN scanning to register shift lock and piece-rate technician payouts. Eliminate fragmented software stacks forever.
Native WhatsApp Live Tracker
Uber-style personal web link. Tech captures photos at hoist; customer approves additions in 1 tap in WhatsApp.
30-Second Digital DVI Intake
Camera VIN scanning, 3D interactive damage mapping with photo tagging, and digital customer signature on phone screen.
Workshop & Hoist Bay Kanban
Interactive shop board with color-coded labor timers, drag-and-drop bay assignment, and auto WhatsApp status alerts.
FIFO Batch Parts Inventory
FIFO cost tracking, bin/shelf address storage, QR label printing, and automated VIN work order reservations.
Automated Tech Piece-Rate Payroll
Instant earnings credit upon repair order sign-off (% of labor, flat rate, upsell bonus). Tech mobile dashboard.
Management P&L & Ledger Lock
Real-time same-day P&L on mobile, labor vs parts margin separation, and Ledger Lock sealing closed shifts.
VIN Digital Service Passport
QR-accessible vehicle passport: odometer logs, parts serial numbers, photo evidence, and digital warranties.
Service Interval Marketing Autopilot
Automated daily mileage accumulation calculations. Timely WhatsApp service invite sent 10 days before due date.
Additional Professional Modules in CarsKeep Ecosystem
Purpose-built industrial tools engineered for complete auto repair automation
24/7 Online Booking Widget
Capture appointments from website, Google Maps, and social channels with live bay sync.
Multi-Supplier API Parts Ordering
Live price comparison and 1-click supplier purchase orders directly inside work orders.
Smart Cloud VoIP Telephony
Instant customer history pop-up on incoming calls and complete audio call logging.
Payments, Fiscal Register & POS
Stripe, Apple Pay, card terminals, split bills, and Ledger Lock register security.
OEM Labor Time Guides & Fluid Specs
Factory-approved flat-rate labor times and fluid capacities across 80+ vehicle manufacturers.
Full-Funnel Retention & Cohort LTV
Customer retention rate metrics, cohort lifetime value tracking, and technician efficiency ratings.
Tailored Workflows Built for Your Specific Automotive Vertical
Generic software fails on the shop floor. In CarsKeep, each automotive trade receives specialized catalogs, workflows, and technician interfaces.
Independent multi-brand mechanical repair shop (2–15 bays): maintenance, brakes, suspension, engine repair, 3D alignment.
Tailored CarsKeep Capabilities for This Vertical:
Bay Kanban with Labor Timers
Visual bay tracking with color-coded alerts against flat-rate labor benchmarks.
Integrated OEM Labor Times
Instant factory standard labor lookups without toggling external databases.
1-Click Piece-Rate Payroll
Automatic commission calculation right when the repair order is signed off.
DVI Photo Work Approvals
Direct WhatsApp photo evidence of worn bushings and fluid leaks to customers.
Additional Specialized Automotive Niches
Turnkey operating workflows engineered for high-precision auto repair specialists
Auto Electrical & ECU Tuning
Diagnostic flat-rate hours, oscilloscope waveform storage, ECU firmware flashing logs.
Heavy Truck & Commercial Fleet
Multi-axle semi-truck inspections, SAF/BPW axle maps, tractor + trailer decoupled work orders.
️ Automatic, CVT & DSG Transmissions
60+ component digital teardown checklists, valve body solenoid test sheets, warranty seals.
Engine Machine Shop & Rebuilds
Bore gauge measurement cards (0.01 mm), cylinder honing logs, head resurfacing documentation.
Calculate How Much Extra Net Profit CarsKeep Brings to Your Auto Repair Shop
Calculator built on real benchmarks from 485+ auto repair shops: preventing customer no-shows, increasing average repair orders (+32% ARO) with DVI estimates, and eliminating parts inventory loss.
Calculation based on 26 working days/month, WhatsApp digital inspection approval conversion (+32% ARO), and standard 40% gross shop margin.
Payback Timeline for 4 Typical Auto Shop Profiles
Actual shop performance verified by financial records before and after migrating to CarsKeep
| Shop Profile | Bays / Techs | Cars/Day | Base Turnover | CarsKeep Plan | Extra Net Profit | Payback Period |
|---|---|---|---|---|---|---|
| Small Shop (1–2 bays) | 2 bays / 2 techs | 6 cars | $4,500 | $49 (Start) | +$950 / mo | 1.5 days (from 1st order) |
| Standard Shop (4 bays) | 4 bays / 5 techs | 14 cars | $14,000 | $79 (Pro) | +$3,200 / mo | 2 days (from 2nd order) |
| Large Service Center (8 bays) | 8 bays / 10 techs | 28 cars | $35,000 | $129 (Network) | +$7,800 / mo | under 24 hours |
| Multi-Location Chain (3 shops, 20+ bays) | 20 bays / 28 techs | 75 cars | $95,000 | Custom Enterprise | +$21,500 / mo | Instant |
Clear Subscription Plans with Zero Hidden Fees per User or Module
Every plan includes full workshop Kanban, WhatsApp customer tracker, and DVI inspection. Choose the tier fitted for your operation scale.
START
USDFor small independent workshops and express oil bays looking to eliminate operational chaos.
- Up to 2 service bays / lifts
- Up to 3 team members
- Workshop Kanban & work orders
- WhatsApp Live Customer Tracker
- Digital Vehicle Inspection (DVI)
- Parts inventory management
- Free data migration in 1 hour
PRO
USDThe optimal stack for busy independent auto shops: piece-rate payroll, photo DVI, and P&L ledger.
- Up to 6 service bays / lifts
- Up to 10 team members
- Workshop Kanban & work orders
- WhatsApp Live Customer Tracker
- ✓ High-Res Macro Photos
- FIFO parts inventory with QR labels
- Automatic piece-rate technician payroll
- Real-time P&L & Cashbox Ledger Lock
- Maintenance schedule marketing autopilot
- Dedicated onboarding engineer
NETWORK
USDFor large automotive centers and multi-branch chains: multi-warehouse, group analytics, and SLA.
- Unlimited bays & lifts
- Unlimited user accounts
- All features from PRO tier
- Multi-branch network management
- Centralized multi-warehouse transfers
- Consolidated holding P&L & analytics
- Open REST API & ERP data sync
- Personal onboarding concierge
- 99.9% uptime SLA with VIP priority support
Detailed Tier Capabilities Comparison
| Functional Module | START | PRO (Recommended) | NETWORK |
|---|---|---|---|
| Service bays / vehicle lifts | Up to 2 bays | Up to 6 bays | Unlimited |
| Staff accounts included | Up to 3 members | Up to 10 members | Unlimited |
| Workshop Kanban & work orders | |||
| Customer WhatsApp Live Tracker | |||
| Digital Vehicle Inspection (DVI) | Standard | ✓ High-Res Macro Photos | ✓ High-Res Macro Photos |
| FIFO inventory with QR labels | Basic | ✓ Full FIFO Batches | ✓ Multi-Warehouse FIFO |
| Automated mechanic piece-rate payroll | — | ||
| P&L dashboard & Ledger Lock cash security | — | ||
| Marketing autopilot & service recall triggers | — | ||
| Multi-location chain consolidation | — | — | |
| Free data import from Excel / legacy CRM | ✓ In 1 hour | ✓ Priority Specialist | ✓ White-Glove Onboarding |
| Money-Back Guarantee | 30 Days (100%) | 30 Days (100%) | 30 Days (100%) |
100% Unconditional Money-Back Guarantee
If within your first 30 days of commercial use CarsKeep does not measurably increase your average repair order or save your shop hours of administrative work, we refund 100% of your payment immediately with zero questions asked.
Why Modern Auto Repair Shops Migrate from Legacy CRM & Excel to CarsKeep
Compare actual capabilities without sales fluff. CarsKeep was engineered directly for the repair bay floor, not an accountant office.
| Evaluation Benchmark | ❌ Paper Notebooks & Excel | ❌ 1C / Legacy Desktop ERP | ⚠️ Generic Field CRM | ✅ CarsKeep Operating System |
|---|---|---|---|---|
| Bay-side smartphone access | Impossible | Impossible (Windows Desktop only) | Partial via mobile browser |
✓
100% Mobile-First (feels like a native mobile app) |
| 30-second DVI vehicle check-in | None | None (manual paper check sheets) | Requires clunky third-party plugins |
✓
Built-in 3D body map with defect photos & digital sign-off |
| WhatsApp client repair tracker | Manually texting from phone | Requires expensive SMS gateway add-ons | Pay-per-SMS packages with recurring fees |
✓
Native Uber-like tracker with 1-click WhatsApp quote approval |
| FIFO parts inventory control | Errors in every 3rd row | Overly complex accounting registers | Basic tracking without work order allocation |
✓
Strict FIFO batch tracking with bin locations & QR labels |
| Automated mechanic payroll | 2–3 days with a desk calculator | Complex pivot tables prone to errors | Basic flat percentage of gross sales only |
✓
Instant calculation on order close + live technician wallet |
| Deployment & setup time | Instant, but permanent chaos | 2–3 months of consulting & setup | 2–3 weeks of staff training |
✓
15 minutes turnkey with free data migration |
| Hidden fees for updates & custom work | None | Costly developer hours ($40–$80/hr) | Per-user markups and paid SMS bundles |
✓
All updates, modules, and priority support included |
| Cash register anti-theft protection | 0% security | Access permissions easily bypassed retroactively | Basic permission flags |
✓
Cryptographic Ledger Lock with immutable SHA-256 audit log |
Real Auto Shop Owner Stories: Verified Metrics, Facts, and Rollout Results
Every case study is verified with concrete financial metrics before and after adopting CarsKeep.
«Baku Auto Craft»
«Clients in Baku are demanding: if you tell them orally that bushings are cracked, they assume you want to rip them off. When we started sending interactive WhatsApp links with macro-photos of torn rubber, 9 out of 10 customers tap "Approve Replacement" instantly. CarsKeep paid for its yearly subscription in the very first week!»
«Qazaq Motors»
«Legacy desktop software held our team back: mechanics never touched computers, service advisors struggled with dozens of input fields. In CarsKeep, our techs opened the app on their phones and started working in 15 minutes. Every tech sees their exact earnings every evening. The atmosphere in our shop became harmonious.»
«Tashkent Detailing Hub»
«In detailing, ceramic bottles cost millions of sums. Technicians used to pour by eye and inventory never balanced. Now every work order logs exactly 30 ml for sedans and 45 ml for SUVs. Tashkent clients love premium touch: receiving a sleek vehicle progress page with polish photos creates a massive referral loop.»
«North Star Auto»
«Generic CRMs work for smartphone or shoe repairs, but auto repair demands VIN decoders, labor times, vehicle body diagrams, and engine codes. CarsKeep gave us exactly what mechanics need right by the lift. The platform is lightning-fast and Ledger Lock completely eradicated off-the-books cash transactions.»
«Bosphorus Oto Servis»
«Competition in Maslak auto district is intense. CarsKeep made us the most technologically advanced service center in the area thanks to instant smartphone check-in and interactive WhatsApp approval. Our customers watch their vehicle repairs in real time like tracking an Uber.»
«Jakarta Auto Garage»
«Car owners in Jakarta are mobile-first. Integrating automated WhatsApp updates and QRIS mobile payments lets transactions complete in seconds without friction. CarsKeep is unequivocally the best operating system for modern auto repair shops.»
How to launch your auto repair shop on CarsKeep in 15 minutes without halting shop operations
No months of setup or calling expensive IT consultants. Your bays continue servicing vehicles while you seamlessly switch to a modern system.
Instant Registration
Enter your shop name, select your country, local currency, and bay count. No credit card required. You immediately step into a preconfigured workspace with demo data.
Free Client & Inventory Import
Upload your current Excel spreadsheet or send a raw export from your legacy software to our concierge chat. We normalize directories, deduplicate records, and import your parts and client base for free.
Distribute QR Access to Technicians
Print personal QR badges for each technician or send a direct link to their WhatsApp. Mechanics open the web app on their phones instantly without app store downloads.
Create Your First Live Repair Order
Check in your first vehicle: scan the VIN with your smartphone camera, mark body scratches on the 3D canvas, and dispatch an interactive estimate straight to the customer over WhatsApp.
16 comprehensive answers to questions from auto repair shop owners
Honest, clear details on technical, financial, and operational realities of implementing CarsKeep in active workshop bays.
01 Can my technicians work with the software if they are used to paper and aren’t tech-savvy?
02 What happens if our shop loses power or the internet goes down?
03 How do I migrate my client database, inventory balances, and vehicle history from legacy tools or Excel?
04 Does CarsKeep support fiscal cash registers, card terminals, and receipt printing?
05 Can we print barcode and QR labels for spare parts inventory and seasonal tire storage?
06 Can hired mechanics see total shop revenue, profit margins, or colleague compensation?
07 Can a departing service advisor download our client database and take it to a competitor?
08 How does the platform protect shop owners from fraud and off-the-books transactions?
09 Do I have to pay extra for WhatsApp Business API integrations and message volume fees?
10 Where do OEM labor times and factory maintenance schedules come from?
11 How are split team jobs handled when multiple technicians work on the same job?
12 How are defective spare parts returned to distributors and accounted for?
13 Does CarsKeep support commercial fleets, corporate clients, and corporate invoicing?
14 How much does implementation and team onboarding cost?
15 Can I export all my data if I ever decide to switch systems?
16 How does the 30-Day Money-Back Guarantee work?
Zero Vendor Lock-In: Your shop data belongs strictly to you
Complete independence, Tier III enterprise security SLA, and the freedom to export in open formats anytime.
Your Data is Solely Your Property
CarsKeep never sells, advertises, or shares workshop customer databases with third parties. All tenant data is cryptographically isolated at the schema level.
Guaranteed 99.9% Uptime SLA
High-availability cloud infrastructure hosted in certified Tier III data centers with automated geo-replicated backups performed every 4 hours.
1-Click Unrestricted Export
Instant, unrestricted export of all tables: customer contacts, vehicle service history, work order ledgers, and inventory balances in XLSX, CSV, and raw JSON.
30-Day Money-Back Guarantee
If the platform does not pay for itself within the first 30 days, we issue a 100% refund directly to your original payment method without delays.
Start managing your auto repair shop like market leaders today
14 days of full access to all PRO tier features. Free database migration in 1 hour. Zero risk, no credit card required.