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CarsKeep
🌐 en
Solution for Independent Auto Repair Shops

Auto Repair Shop Management Software with DVI, Bay Scheduling & Live CRM

CarsKeep for auto repair shops is a cloud management platform engineered for multi-brand independent repair facilities with 2 to 12 service bays. It streamlines the full repair lifecycle: 30-second VIN intake via smartphone, visual bay scheduling on interactive Kanban, instant WhatsApp photo estimates, and automated piece-rate payroll. Increases workshop throughput by 35% and pays for itself from the 2nd repair order.

✓ No credit card required ✓ 15-minute launch ✓ 24/7 support
+32%
Average Repair Order (ARO)
-45%
Bay Idle Downtime
< 30s
VIN Check-in Speed
From 2nd
Order Payback Period

Problems this module solves

#1

Lifts sit idle while customers hesitate over parts pricing

Vehicle is disassembled on the lift. Advisor calls customer repeatedly with no answer. The bay is blocked for 2 hours while incoming appointments leave.

Решение CarsKeep

DVI defect photo sent via WhatsApp with digital estimate. Customer taps 'Approve' in 30 seconds from their phone. Bay downtime drops by 45%.

#2

Endless disputes at vehicle checkout regarding pre-existing scratches

Customer picks up vehicle and claims: 'That door scratch was not here before your shop worked on it! Repaint it at your expense'.

Решение CarsKeep

Digital DVI vehicle body walkaround with 3D map, timestamped photos, and customer signature upon check-in. Zero unjustified claims.

#3

Opaque piece-rate technician payroll calculations

At month-end mechanics argue with service advisors over who performed brake jobs and which labor coefficients apply.

Решение CarsKeep

Automated piece-rate calculation upon closing each repair order. Technicians see their earnings directly on their smartphone each evening.

#4

Warehouse parts leakage and inventory mismatch

Parts are pulled from shelves without paperwork, resulting in thousands of dollars in lost inventory each quarter.

Решение CarsKeep

FIFO batch inventory with automated parts reservation tied directly to active repair orders.

How it works in practice

1

Express VIN Check-In

Smartphone camera scans barcode on windshield or door jamb, instantly retrieving make, model, engine displacement, and service history.

2

Bay Dispatching

Advisor drags repair card to an available lift on the Kanban dispatcher; assigned technician receives instructions on mobile.

3

WhatsApp Estimate Approval

Mechanic snaps photos of worn bushings or brake pads. Customer approves estimate online in WhatsApp with a single tap.

4

Payment & Order Closeout

Accept contactless card, mobile, or cash payment; payroll automatically credits technician and parts deplete from FIFO inventory.

Cloud Management Software Built for Independent Auto Repair Shops

General mechanical repair shops face intense local competition, rising technician wages, and thin margins on parts. Everyday operational bottlenecks include idle service lifts waiting on customer phone approvals, missing parts inventory, end-of-month payroll arguments, and checkout disputes over vehicle body damage.

CarsKeep resolves these challenges with an all-in-one cloud management platform designed specifically for 2 to 12-bay automotive service facilities:

Core Capabilities for Auto Repair Shops:

  1. Mobile VIN Vehicle Intake in 30 Seconds: Advisors greet motorists at the curb with a standard smartphone. Optical VIN scanning instantly pulls up factory maintenance schedules and vehicle history. 3D walkaround mapping marks pre-existing body damage with customer digital sign-off.

  2. Visual Workshop Kanban Dispatcher: Real-time visibility into every 2-post and 4-post lift, alignment rack, and diagnostic station. Technicians receive digital repair orders directly on their smartphones without paper clutter.

  3. 1-Click WhatsApp Photo Estimates: When technicians discover worn ball joints or leaking struts, they snap high-resolution photos on the lift. Customers receive an interactive WhatsApp link and approve line items in 30 seconds, cutting bay downtime by 45%.

  4. FIFO Warehouse Inventory & Auto-Procurement: Automatic deduction of motor oils, filters, and hardware against active repair orders. Multi-vendor parts catalog lookup connects directly to distributors.

  5. Transparent Piece-Rate Payroll: Configurable hourly labor rates, technician skill tiers, and commission percentages. Earnings accrue automatically when repair orders reach completed status.

Frequently Asked Questions

How long does migration to CarsKeep take from spreadsheets or legacy desktop software? ▼

Exactly 15 minutes. You can start working immediately. Our onboarding specialists migrate your customer database, vehicle history, and inventory catalog from Excel, legacy CRM, or desktop tools within 1 hour with zero shop downtime.

Do we need to buy rugged PCs or tablets for every technician in the shop? ▼

No! CarsKeep runs natively in the web browser of any standard smartphone (iOS or Android). Mechanics use their own phones to track assigned jobs, snap inspection photos, and monitor earnings.

How does the system handle delayed parts delivery from vendors? ▼

Parts line items indicate 'Ordered from Supplier' with estimated arrival times. The Kanban board highlights overdue orders and alerts service advisors when vendor couriers run late.

Can we invoice commercial fleet accounts with net-30 terms and corporate VAT? ▼

Yes. Set customer account type to 'Corporate Fleet' with company tax details. The system generates formal commercial invoices, completion certificates, and monthly consolidated account statements.

Ready to digitize your auto shop in 15 minutes?

Try all CarsKeep features free for 14 days without binding a credit card.